Executive Meetings:

The Executive Committee is comprised of a member from each region, who is elected at the Annual General Meeting.  At the conference in 2001 two members from each region were elected as representatives to share the workload of the executive committee.

The positions on the Executive are:

Chairperson, Vice Chairperson, Treasurer, Secretary, & Membership Officer.

Secretary:

The Secretary will take on the responsibilities previously held by the public officer. As per Section 19 in the Constitution, the executive committee of AFCA will ensure a person is appointed as the secretary. The Secretary is responsible to the Department of Fair Trading for the proper maintenance of the necessary functions of Incorporation.  These include holding of the Dept of Fait Trading Certificate of Incorporation; ensuring that Minutes of the AGM and Audited Financial Statements be sent to be Department of Fair Trading each year.

As per AGM 2001 it was resolved that the annual statement from the Dept of Fair Trading needs two executive members to sign, being the Secretary and the Chairperson.

Job descriptions for these positions are attached.

At the 2000 AGM it was resolved that at least one member of the executive needs to continue for another year to provide continuity on the Executive.

The general function of the Executive is:

Overall responsibility for the running of AFCA

Financial management of AFCA

Develop policies and procedures of AFCA

Where needed liaise with other Government and Non government organisations

Provide a communication link with the Executive and the Regions

Ensure that Regions meet on a regular basis

Convene the AGM and Annual Conference

Sub Committees to report back to the Executive through one of the Regional Representatives

The Executive meets quarterly at a central location decided on by the members of the Executive.  More frequent meetings may be held by way of telephone conference.

Travel allowance is maximum of $100 per person per meeting.

Minutes of Meetings to go on the website.

Sub committees:

Dealing with ongoing jobs that are part of AFCA

Sub committees may able made up of one or more AFCA members

Line of communication to the Executive through one of the Executive Committee members

The subcommittees are:

Workshop organising Committee

Conference Committee

Newsletter Editors

Conference

Annual Conference is run over 3 days, usually toward the end of the year (around August).  At the 2000 AGM (Minute 6.2) it was resolved that the conference be organised by a region each year and located within the organising region.  The conference will also be rotated each year alternating between a city and a rural location.

AGM held at conference.  Included in AGM is

Chairperson’s Report

Treasurers Report

General Business

New policies

Election of new regional representatives

Organise the Christmas Party

Finances

 Financial Year is 1^st July to 30 June.  Books to be audited before the Conference.  Income from Membership fees and money made from workshops

Use cheque requisition forms when making any petty cash claims.

Workshops:

There will be one or more training days per year - discounts apply for AFCA members.

Newsletters:

AFCA newsletters will evolve into the AFCA website and updated when relevant for all members to contribute to. 

Orientation Package

New members can be directed to the AFCA website where they can access relevant AFCA documents such as:

AFCA Information Brochure

Membership form

Job Contract for AFC

Job Description and Statement of Duties

AFC Employment policy

Code of Ethics

Constitution

Contact List

Suggested Awards.

Any other documents of AFCA approved by the AGM